Who We Serve
Health Information Management (HIM) teams are tasked with ensuring the integrity, privacy and security of the entire medical record – whether data is stored in single or multiple systems. Harmony Healthcare IT consolidates legacy medical data from siloed EHR systems, making it accessible for release of information (ROI), protected from breach, and compliant with record retention/destruction policies.
Establishing first-to-market features like innovative ROI workflows, rules-based record purging and Break the Glass; we provide HIM users of HealthData Archiver® peace of mind that the full clinical narrative can be readily found, accessed, released and protected within a single, easy-to-use platform.
“From an operational perspective, HealthData Archiver® has improved the release of information and clinical workflows."
Individual patient records get printed on demand according to flexible print filters and/or pre-defined print templates. Templates can default to common record request types such as patient, attorney, payer or employer to ensure that compliant record sets are generated consistently and efficiently. Multiple record requests can even be generated in batch and/or by date range—a great feature for rapid compliance to bulk records requests (i.e., an audit).
Looking for a better way for caregivers to access archived electronic medical records? Rather than fielding requests for information from physicians at time of care, give them direct access right from the go-forward EMR. HealthData Archiver® eliminates the need for manual physician login with single sign-on function right from the go-forward EMR (I.e., HealthData Archiver® is live on the Epic App Orchard and other major EMR marketplaces). This feature offers complete, in-context access to historical patient records from the active EMR for quick, easy reference at time of treatment.
To ensure that data is migrated with accuracy and confirm that the archiving software functions as anticipated, Harmony Healthcare IT has integrated a simple communication tool within HealthData Archiver® that allows a user to quickly and easily document and report questions or concerns during validation testing. This eliminates the manual spreadsheets and emails often associated with the validation reporting process— saving time and reducing errors.
Privacy and security for legacy health information data stored in an archive is as important as for active EHR records. Within HealthData Archiver®, rights and activities can be restricted and audited by user, role, group, and data domain/source with built-in, role-based security and access controls. User audit logs are HIPAA-compliant and include the unique user ID, data subject ID, function performed, and date/time event was performed. With Third-Party Auditing Integration, unusual user activity may be monitored to prevent internal threats.
With the ability to assign patient records as Classified (employees, patient requests, domestic abuse, behavioral health), or Highly Classified (celebrities, government officials, athletes), even legacy ePHI stored in an active archive has an added layer of security and tracking. This specialized feature within HealthData Archiver® includes the option for:
Need to ensure late additions, errors or updates to a health record are accurately documented in the archive? HealthData Archiver® includes strike-through, notes and addenda features. These features show how data was displayed in the source electronic medical record management system (pre-archive) and, subsequently, when it was changed or corrected (post-archive). This could be helpful if a result was erroneously recorded in the source electronic medical record management system, or if a document that should be part of the original legal record never got scanned pre-archive.
Running out-of-production systems for record retention is risky. Consider consolidating data into one secure, vendor-neutral archive.
Information about the legal aspects of an enterprise-wide approach to data retention.
Benefit your patients and ensure your organization stays in compliance with information blocking mandates.