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Finance teams looking at the total cost of ownership of maintaining a legacy system—hardware, software, liability, licensing, back-ups, access management, security, operations and training costs—see expenses adding up while also posing substantial cybersecurity and technical risks to the organization.
Harmony Healthcare IT specializes in streamlining the IT software application landscape so that savings in vendor maintenance costs and IT labor can be realized. Implementing a new EHR, ERP or HR system can leave legacy systems running up unnecessary costs. A long-term medical data storage strategy with HealthData Archiver® can save the data and the bottom line.
The most obvious there is if they are still active on their maintenance contracts for all their legacy systems, we’re going save them significant dollars immediately. They’re going to be able to reduce those maintenance costs, reduce those hosting costs with their current providers and bring those down. And when they come over to Harmony, the second part of that would be the increased efficiencies and reduction of staff hours that they need to complete requests such as legal or insurance inquiries, HIM, clinical, legal, all those groups in a healthcare organization. They’re going to be able to save time and be more efficient with their time when fulfilling those requests. ROI can really depend from organization to organization depending really on if they are still up on their maintenance costs or if the systems have already been kind of taken off line there. But most of our organizations see at minimum 12 to 16 months. And I would argue that it’s probably a little bit sooner than that when you look at non hard costs such as, again, staff efficiencies and the ability to do more with the same or less staff at the healthcare organizations.
Our return on investment comes in multiple ways. We have had a significant six figure ROI in hard dollars. These are dollars that we were either paying for Microsoft licensing, paying to the vendor, the legacy vendor, maintenance fees, server costs. So, these are real hard dollar ROIs that doesn’t even begin to look into the soft dollar ROI. The efficiency gains, having the one source of truth, Single Sign-On, easier for HIM to access for release of information. So, there’s a lot of other soft dollar ROI that it’s much more harder to quantify. We know it’s there and it’s tangible. But from a hard dollar ROI, we’ve definitely achieved a six figure on our return.
An active archive as part of a healthcare legacy data management strategy generally sees an ROI within 18-24 months. System decommissioning experts at Harmony Healthcare IT will work with your IT leader to provide finance with a total cost of ownership and return on investment analysis.
Avoid being stuck with keeping a full-production legacy billing system up and running simply to allow for A/R wind down. Full patient financial information and A/R management capabilities in an active archive range from simple transaction posting to complete billing functionality. Say no to costly legacy financial system vendor support contracts or the need for additional maintenance resources from IT to support that software.
Decommissioning servers and transferring legacy patient data brings increased cybersecurity and decreased risks of system failures from outdated equipment and software. There are many business reasons to consolidate your legacy systems into a single and secure archive, but perhaps the most important is the added security of having less systems at risk for attack (which means less potential fines should an outdated system be the target of a data breach).
Harmony Healthcare IT’s core values include being easy to do business with and exceeding expectations. In the complex technical work we do, we put our values to the test every day. From a partner point of view, you can expect speed (we hit our timelines), quality (we deliver with 100% accuracy) and affordability (we show an ROI within 18-24 months).
Harmony Healthcare IT prides itself on scoping fixed fee projects that require few to no change orders down the road. Based on our nearly two decades of experience in records management in healthcare, we are upfront and clear about the scope of work so that there aren’t any surprises along the way. With our hosted software solution or SaaS pricing, fees are reasonable and predictable.
Writing a request for information/proposal provides a systematic means for documenting your needs and vetting vendors.
Critical access hospital cuts $14k monthly in vendor maintenance alone by archiving its CPSI/Evident electronic health record.
40 Systems Decommissioned Results in $17M Savings for Large IDN over Three Years.