Healthcare Data EMR Conversion Services

When a new EHR system gets selected, the focus of data governance teams quickly shifts to the topic of medical data conversion.

And, those who have been through an application-to-application clinical data transition know that discrete EHR conversion can come with challenging data mapping issues. The difficulty lies in transforming and loading clinical information from a source system to a destination system when the destination system represents formatted source system data in a different context. That’s why EMR data conversion services are so specialized and critical. You only get one chance to ensure the integrity of your clinical data when it migrates from one EHR to another, so, it must be right. Lives depend on it.

Data Conversion Experts.

Harmony Healthcare IT is an award-winning data management firm with a proven ability to extract, migrate and archive data with 100% integrity.

Black Book 2020
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Black Book 21Harmony Healthcare IT ranked as top data extraction and migration healthcare company

Harmony Healthcare IT, an industry leader in data management, has been ranked as the top data extraction and migration healthcare IT company according Black Book™ Rankings, a division of Black Book™ Market Research. For over a decade, we have specialized in both discrete and non-discrete EMR and ERP data conversion for healthcare delivery organizations. Our U.S.-based team of EMR conversion specialists have extracted and converted clinical, financial and business data from hundreds of ambulatory, acute, and ancillary EHR and ERP software brands. We tackle the complexity and variability of the EHR and ERP conversion process with our systematic approach, detailed planning, and decades of clinical data conversion experience.

At a high level, EMR data conversion services include:

Conversion Preparation

In scoping and planning the data conversion, we typically start with the destination EHR go-live date and work backward, determining the timing of initial, subsequent and differential data pulls. We scope medical conversions record requirements and gain a solid understanding of the destination system data ingestion specifications. We establish clear goals, determine testing and validation plans and set expectations around the timing, effort and resource allocation it will take to hit deadlines and budget allocations.

Data Extraction

Access is gained to the source system so that data can be extracted and imported into a more common structure for analysis and modeling.

Data Analysis, Cleansing and Modeling

The purpose here is to determine the accuracy of the source system data, identifying potential issues, pitfalls, inconsistencies or duplications. During this process, we define the source data, understand its relationships, its usage, and how it’s structured compared to the destination database schema. This entails communication with end users, stakeholders, and other healthcare data governance team members. Based on this feedback, we prepare the data to be cleansed, transformed and loaded into the destination system. We address idiosyncrasies and differences in data structure from the source to the destination system. Data is then modeled to fit the destination EHR vendor specification for data ingestion.

Data Testing & Validation

Through testing, we identify issues, understand which data can be migrated and which cannot, and determine how long the migration will take (load and run times). In validation, a field-by-field comparison of the source to the destination system is conducted – from a representative sampling of records – to ensure the integrity of the data is complete and accurate.

Data Delivery

Typical file formats in which discrete data is delivered are CDA/CCDA/CCD/CCR, CSV, XML, HL7, Flat File. FHIR is also an option.

Key Resources


Avoid Cost & Complexity of Conversions with Harmony Healthcare IT

Watch a short, simple video explanation about extraction and archiving.

White Paper

System Replacement Impact on Legacy Data Retention

A roadmap for healthcare providers engaged in determining and implementing best practices for managing legacy data.

Healthcare Data Management Software & Services | Harmony Healthcare IT

Contact us to leverage our experience with EHR and ERP data conversion to make your system migration less challenging.

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