Data Migration & Conversion
Migrate with Confidence. Convert with Accuracy.
Ensure the best possible transition to your next EHR, ERP, document management system, lab or pathology platform, archive solution, or other application with the trusted data migration and conversion partner. Harmony Healthcare IT brings unmatched precision, proven technology, and deep experience to ensure data is complete, validated, and accurate in its next destination.
Common Challenges & How We Solve Them
Top Data Migration & Conversion Challenges
Challenge
How We Solve It
Challenge
Fragmented legacy application inventory takes expertise to rationalize, extract, model, and validate data as it moves to its destination.
How We Solve It
The combination of purpose-built tooling inside HealthData Platform™ and our team of certified data experts apply best-practice standards to ensure that even the most complex data sets are accurately transformed.
Challenge
Limited legacy data access can occur, especially when systems are vendor-hosted, lack modern APIs, or have non-standard architectures.
How We Solve It
We understand where discrete and document-based data resides and how to access it. We leverage proprietary tools, vendor coordination, and proven extraction methods to retrieve, rationalize, normalize, and prepare data for transformation – regardless of system complexity.
Challenge
Data mapping requires expert knowledge of legacy system workflows and configurations, as well as the destination system’s unique ingestion protocols, data model constraints, and validation requirements.
How We Solve It
With unmatched expertise in both data structure and workflow implementation, our team ensures accurate data mapping – working with stakeholders to understand legacy system usage, translate configurations, and deliver data that is not only technically correct – but clinically meaningful and ready for ingestion.
Challenge
Clinical disruption and jeopardized patient safety can result from missing or misaligned data from poorly executed conversions.
How We Solve It
We prioritize clinical continuity through advanced data automation, structured validation methodologies, and comprehensive quality assurance processes that help ensure data is complete, validated, and trusted.
Challenge
Inconsistencies across data sources can lead to patient duplications and poor data integrity.
How We Solve It
We support MPI cleanup and patient identity reconciliation as part of our pre-conversion services. Our tools analyze and identify duplicates in each data set, enabling crucial decisions that ensure only clean, validated data is migrated.
Challenge
Resource constraints and competing priorities often exist when internal teams are stretched thin.
How We Solve It
Our project framework includes detailed capacity planning, milestone tracking, and resource allocation to ensure seamless alignment with a shared implementation plan.
A well-executed data migration strategy ensures seamless system adoption/transition, operational continuity, accuracy, and compliance. A failed implementation is not an option. We structure our technical service offerings to proactively address common challenges and ensure that these projects stay on track and on budget.
Why Choose Harmony Healthcare IT for Migrations and Conversions?
550+ Customers
Completed hundreds of health data management initiatives.
715+ Unique Software Brands
Worked with all types of software brands.
Deep Epic Expertise
60%+ of conversions support moves to Epic.
Proven Methodology
Vigorous validation, repeatable execution, and specialized expertise.
Proven Expertise for Complex Migration Initiatives
With more than two decades of healthcare expertise, we’ve empowered hundreds of customers—from solo practices to the largest health systems—to migrate clinical, financial, and operational data with precision, ensuring clinical continuity and compliance. Our specialized solutions deliver results you can trust.
Experience & Expertise
Since 2006, we’ve focused solely on healthcare, trusted to deliver precise migrations for top health systems and hospitals. Some highlights:
- Supported one of the largest simultaneous Epic migrations for an 11-hospital network.
- Center of Excellence with Oracle Cerner – migrated over a petabyte of Cerner data across 715+ unique software brands.
- Supported migrations to Epic, Oracle Health (Cerner), Altera, Veradigm (Allscripts), athena, and others.
Advanced Technology
Purpose-built technology and automation help ensure data is transformed, validated, and prepared for successful ingestion while reducing manual effort and implementation risk.
- AutoQA process performs over 25 automated quality checks on high-value, data-rich records to validate data integrity and formatting.
- Online data visualization and bi-directional communication processes to streamline mapping and validation.
- Comprehensive ETL platform that translates data to required destination system formats (i.e. flat file, CCD, HL7, FHIR).
System-Specific Expertise
We’ve successfully migrated data to and from hundreds of systems. For more system-specific resources, please visit our system-specific pages: (list all systems and link to pages)
Comprehensive Support
From data extraction and mapping to post-go-live catch-up loads, we deliver comprehensive, end-to-end migration solutions. For data that isn’t converted and ingested into the new system, we provide secure archiving to ensure long-term, integrated retention and access.
Vendor-Neutral Flexibility
We can successfully migrate data from any EHR in your inventory. Our solutions support any system, ensuring seamless transitions (e.g., Oracle Cerner to Epic), unlike proprietary EHR vendor tools.
Tailored Solutions
Flexible pricing and a dedicated team align with your EHR’s requirements, optimizing costs while ensuring smooth transitions.
Secure & Compliant
HITRUST Certified environment, reflecting our alignment with leading security and privacy frameworks. A comprehensive set of controls ensure data is protected throughout its lifecycle—from intake to archival and beyond.
HealthData Platform™
Data migration is often the first step in healthcare application modernization, creating the foundation for archive, interoperability, and application retirement initiatives.
HealthData Platform™ harmonizes the healthcare data lifecycle by transforming data from legacy applications into a secure, governed, and accessible asset.
Whether organizations need migration services alone or as part of a broader data modernization strategy, HealthData Platform™ supports initiatives across extractions, archiving, application retirement, historical access, and A/R wind-down.
Key Resources
Simplify, streamline, and save—explore smarter approaches to EHR data migration.
What are the methods used for migrating and converting healthcare data?
At a high level, our EMR data migration and conversion services include:
Planning begins with your target go-live date, working backward to create a detailed timeline for all data pulls. Our structured discovery methodology, involving expert collaboration, forms, and technical assessments, ensures a deep understanding of your source systems. Certified analysts then precisely scope record conversion, aligning with stakeholder needs while mastering destination system ingestion specifications. We partner closely with your teams to map data, validate pathways, and ensure readiness for testing. Clear goals and expectations (i.e. risk mitigation, resource allocation, budget) are established early, and supported by agreements for full accountability and transparency.
Access to the source data is obtained through direct extraction methods for on-premises data or via direct coordination with vendors if they are hosting it. Our proven process includes pre-extraction validation, automated transformation pipelines, data modeling and mapping, and seamless vendor coordination to ensure all data—regardless of source system complexity or hosting model— is accurately prepared for downstream ingestion, validation, and archival.
Through a comprehensive assessment of your source data’s structure, relationships, and clinical relevance, we identify inconsistencies, deprecated code sets, and duplicate records. We meticulously analyze your source system’s schema and metadata, mapping relational dependencies and custom fields, then compare it to the destination EHR’s data model (e.g., Epic’s Bridges or Caboodle) to determine transformation requirements. Finally, we prepare the data by normalizing value sets, mapping fields, and applying business rules, ensuring seamless alignment with your new system’s ingestion protocols and workflows.
Our structured, technology-enabled approach ensures accuracy, completeness and alignment with your new system, starting with field-level comparisons and representative record samples. We offer meaningful support, guiding review sessions and resolving anomalies in real time. Data is continuously fed into HealthData Archiver®, allowing early preview and interaction with legacy records to identify issues before production. HealthData Archiver® integrates with our proprietary AutoQA platform, performing over 25 automated quality checks to significantly reduce manual effort and accelerate timelines. Through iterative testing, we determine data suitability for migration, identify remediation needs, and estimate load times to inform your go-live planning.
Our team not only extracts and models legacy data but also delivers it in a format fully compatible with your destination EHR’s ingestion requirements. We support a wide range of industry-standard delivery formats (e.g., CCDA/CCD, CSV, XML, HL7, Flat File, FHIR) and ensure data is properly normalized, mapped, and packaged for seamless ingestion. By combining certified expertise, flexible delivery formats, and real-time archive integration, we make sure your legacy data is not just migrated, but becomes actionable, accessible, interoperable, and trusted. We support destination environments ranging from EHRs and ERPs to document management systems, archives, analytics platforms, laboratory systems, pathology solutions, and other enterprise technologies.
Academic Health System
Successful Large Simultaneous Epic
Go-Live
“We provided the specs for how Epic wanted the data. Those have gone really well. It’s obvious the people doing the extractions on the Harmony side know the Cerner database.” – Client Team Member
Organizational Profile
- 11-Hospital Network
- Conversion Services to Epic
- 78TB Legacy Cerner System
- Archive Implementation
Large Health System
Successful Epic Conversion & Archive
“As part of our EMR transition, the data conversion and archive were critical components of our success. Harmony managed multiple projects, sometimes with changing requirements, and delivered the results we needed on time.” – Client VP
Organizational Profile
- 8 Hospitals
- Conversion Services to Epic
- Legacy Cerner & eClinicalWorks Systems
- Archive Implementation
FAQ
What is an EMR data conversion/migration?
An EMR conversion is a complex process that involves transitioning clinical data from paper files and legacy EMRs to a new electronic medical record (EMR) or electronic health record (EHR) system. When a new EMR/EHR platform is added, the legacy systems often hold clinical, financial, and employee records that still must be retained to meet compliance requirements.
What are the reasons for a data conversion/migration?
Clinical, HIM, legal, HR, and other users need efficient access to patient, employee, and business records. This includes access within the new EHR and to records stored in an active archive, ideally with a Single Sign-On integration from the go-forward EHR.
What are the benefits of migrating and converting healthcare data?
The benefits of a medical data conversion can include improved workflows, reduced technical issues, a stronger security posture, and better interoperability capabilities, as medical data is stored in a newer, more robust EHR platform.
What team members are needed for a successful data migration and conversion?
It is important to involve the organization’s Data Governance team and an Executive Sponsor early for buy-in and project support. From there, a dedicated project manager, along with technical resources and subject matter experts, can inform and execute on the agreed-upon plan.
What if a legacy system that needs to be migrated has limited data access or non‑standard architecture?
Specialized migration partners understand where discrete and document-based data resides and use proprietary tools, vendor coordination, and proven extraction methods to retrieve, normalize, and prepare the data—regardless of system complexity.
How is data mapping managed during healthcare migrations to ensure accuracy?
Data mapping is informed by expert knowledge of legacy workflows, destination system ingestion protocols, data model constraints, and validation requirements to ensure the data is technically correct and clinically meaningful.
How are inconsistencies or duplicate patient records addressed before an EHR conversion?
MPI cleanup and patient identity reconciliation are supported through tools that analyze and identify duplicates, ensuring only clean, validated data is migrated.
Why is having a strong data migration strategy important?
A well‑executed strategy ensures seamless system transition, operational continuity, accuracy, and compliance—helping avoid failed implementations.
