When healthcare providers (or their trustees) need to outsource release of record responsibility due to facility/departmental closures, or a merger and acquisition (M&A), they need an experienced and knowledgeable agent to manage the long-term statutory requirements.
With the Harmony Healthcare IT team, providers of all sizes can rely on the firm’s:
While each hospital or medical practice closure, merger, and/or acquisition situation is unique – generally – medical Records Release services and employee Records Release services may include:
As a leading health data management and active archiving firm, Harmony Healthcare IT is at the forefront of privacy and security policies for patient and employee records management. In addition to complying with the provisions of the Health Insurance and Portability and Accountability Act (HIPAA), we are HITRUST CSF®-certified. There is a difference between HIPAA and HITRUST, and, both are needed. It’s important to understand the added layer of protection that HITRUST brings.
We can help you ensure there is a plan to keep medical and business records secure, accessible and deliverable to requestors.
According to state guidelines, the rules set by HIPAA and the 21st Century Cures Act, patient records must remain accessible after closure or M&A. While most healthcare records must be retained for a minimum of six years to meet HIPAA regulations, other factors can impact medical record retention regulations such as whether the patient is a minor and/or specific details about their medical condition (e.g., behavioral health or oncology).
Find the medical record retention regulations for your state.
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Future release of information may be needed for:
When Medical Departments Close, Continued Access to Records is Critical
What to do with Medical and Other Records when a Hospital or Practice Closes due to COVID-19 or other Business Reasons
Health Records Must Survive a Hospital or Medical Practice Closure
Mergers and Acquisitions: But What About the Legacy Data?