Integrated Delivery Networks (IDN) or other provider organizations with a merger and acquisition strategy can rack up a large number of legacy applications.

A key component of any successful healthcare IT and governance team is a thorough understanding of their organization’s landscape of applications housing clinical, financial and business records. Instead of using antiquated spreadsheets to document these details, HealthData Planner™ provides a modern, secure and collaborative online approach for a single source of truth that can help guide your legacy data plan.

HealthData Planner™ helps you:

Inventory Applications

List the legacy systems across your enterprise.

Capture Data Details

Document the key information for each source system.

Prioritize Decommissioning

Determine an order and plan to retire each system.

Optimize Data Projects


In collaboration with your Account Manager, use HealthData Planner™ to document your inventory of legacy systems targeted for decommissioning. Include comprehensive data source details to inform statements of work and operational hand-offs. Proper work up-front saves time throughout the project.


Eliminate the back-and-forth exchange of emails and spreadsheets by collaborating online with Harmony Healthcare IT. Establish a login for your legacy application subject matter experts that allows them to add/modify/delete systems and details and share notes with your Account Manager.


Allow the online inventory to serve as a roadmap for systems to decommission. We consult with you to develop the most efficient and cost-effective system decommissioning schedule.

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Details Captured in HealthData Planner™

Application Information

Capture key data elements and details around each application you plan to decommission. This includes items such as system name and version, database type, size and specifications; modules to be archived, and interfaces to be maintained (as necessary).

Project/Implementation Information

Note responsible parties, assumptions/notes, and desired options and integrations for Harmony Healthcare IT products and services.

Your Information

Record contact details for your key project members, as well as important data decisions such as database platform, deployment location and third-party integrations.

Harmony Healthcare IT Information

Reference contact information for your Account Manager and Project Manager, as well as your sales order number and project details.

By reducing your application portfolio you have the opportunity to really reduce the operational burden of maintaining availability of systems, of maintaining access to them, of maintaining any backups and redundancy for preservation of the data. These things have a cost to them and they’re a big part of what helps build a compelling ROI for doing what we call “application rationalization”.
Lorri Page-Santacruz
Director Enterprise Architecture, Northern Light Health

Key Resources


How to Create a Legacy Data Management Strategy

The tool you need to develop a strategy and save time and money.



Finding Cost Savings with Legacy Data Management

In this webinar, learn tips for implementing archiving solutions to cut costs and increase security.



System Replacement Impact on Legacy Data Retention

A roadmap for healthcare providers engaged in determining and implementing best practices for managing legacy data.

Healthcare Data Management Software & Services | Harmony Healthcare IT

Ready to reduce your application inventory?

One of our experts will reach out to discuss your data inventory and an action plan to get started.

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