Healthcare EMR Data Archiving Solutions

Simple EHR & ERP Record Retention, Search and Destruction for Healthcare Organizations

Taking the Risk out of Long-term Data Storage

Are you at risk? If your healthcare organization has legacy EMR systems up in read-only mode then you may be. Medical record retention requirements demand that certain patient data is stored for over 20 years to meet legal compliance. But operating systems and servers age, and maintaining them for that long may entail access issues, support costs, corruption, or cybersecurity risk.

Archiving? Talk to the Experts.

Harmony Healthcare IT is an award-winning data management firm with a proven ability to extract, migrate and archive data with 100% integrity.

First Name *
Last Name *
Email *

The solution? EMR data archiving.

Not only does archiving everything from EMR data to ERP data reduce legacy system costs, but it fortifies cybersecurity defenses, and is the best way to help ensure legal compliance with record retention mandates.

How does it work?

Our team of experts extracts the data from your legacy systems, migrating and consolidating it to a relational database. It’s then made accessible in an easy-to-use, efficient browser-based platform for years to come. We muscle through the data extraction so you get legacy data where you need it, when you need it. If you can Google a search term on the Internet, you can access historical patient data in our healthcare data archiving solution with little to no training.

Find the medical record
retention regulations
for your state.

View now

When to Archive

  • System Replacement
  • Merger & Acquisition
  • Facility Closure/Relocation
  • Provider Retirement/Death

Why Archive

  • Reduce costs of legacy system maintenance while meeting record retention guidelines
  • Fortify defenses against cybersecurity threats
  • Eliminate data conversion issues with healthcare data storage solutions
  • Access historical data at point-of-care with integrated archiving software
  • Consolidate acute, ambulatory and other business data silos with archive document data storage

Ways to Archive

  • We host the EMR archive at our data center and you securely access it from any browser-based computer
  • You host the EMR archive locally within a virtual machine (VM) environment


Leverage the following legacy data management strategy tools when considering a healthcare data archiving solution that’s right for you.

HealthData® Archiver Brochure

Legacy Data Management Strategy Infographic

Legacy System Inventory Worksheet

Legacy System Archive RFP Template

Legacy HR & Payroll System Archives RFP Template

Case Study: Aurora Healthcare Migration

Case Study: Parkview

Case Study: Bedford

Case Study: Torrance

Cybersecurity White Paper

System Replacement White Paper

Legal Focus White Paper

Legacy Data Management Briefing

Video: System Replacement Impact on Legacy Data Retention

Webinar: Legal Focus eDiscovery & Healthcare Record Retention


There is a general misperception that a data conversion brings over all the patient data. However, due to cost and complexity, only patient demographics and some basic medical data elements — like the last 24 months problems, allergies, medications, immunizations and procedures — are typically converted to a new EHR system.

But, what about the rest of the data? To leave the legacy system up and running in read-only format is both costly and a technical risk.

The main difference between a patient data archive and a conversion is data volume.

A patient data archive includes most if not all of the data in its full integrity. This all-inclusive long-term storage and medical data archiving of patient data adheres to state and federal medical record retention regulations for protected health information (PHI).

Healthcare Data Management Software & Services | Harmony Healthcare IT

Contact us and meet with one of our healthcare data archiving specialists and discuss your system decommissioning project.

First Name *
Last Name *
Email *