Healthcare EMR Data Archiving Solutions

Simple EHR & ERP Record Retention, Search and Destruction for Healthcare Organizations

Taking the Risk out of Long-term Data Storage

Are you at risk? If your healthcare organization has legacy EMR systems up in read-only mode then you may be. Medical record retention requirements demand that certain patient data is stored for over 30 years to meet legal compliance. But operating systems and servers age, and maintaining them for that long may entail access issues, support costs, corruption, or cybersecurity risk.

Archiving? Talk to the Experts.

Harmony Healthcare IT is an award-winning data management firm with a proven ability to extract, migrate and archive data with 100% integrity.

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The solution? EMR data archiving.

Not only does archiving medical records from everything from EMR data to ERP data reduce legacy system costs, but it fortifies cybersecurity defenses, and is the best way to help ensure legal compliance with record retention mandates.

How does it work?

Our team of experts extracts the data from your legacy systems, migrating and consolidating it to a relational database. It’s then made accessible in an easy-to-use, efficient browser-based platform for years to come. We muscle through the data extraction so you get legacy data where you need it, when you need it. If you can Google a search term on the Internet, you can access historical patient data in our healthcare data archiving solution with little to no training.

Find the medical record retention regulations
for your state.

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When to Archive

  • System Replacement
  • Merger & Acquisition
  • Facility Closure/Relocation
  • Provider Retirement/Death

Why Archive

  • Reduce costs of legacy system maintenance while meeting record retention guidelines
  • Fortify defenses against cybersecurity threats
  • Eliminate data conversion issues with healthcare data storage solutions
  • Access historical data at point-of-care with integrated archiving software
  • Consolidate acute, ambulatory and other business data silos with archive document data storage

Data Archiving vs. Conversion

When comparing data archiving and conversion, there is a general misperception that a data conversion brings over all the patient data. However, due to cost and complexity, only patient demographics and some basic medical data elements — like the last 24 months problems, allergies, medications, immunizations and procedures — are typically converted to a new EHR system.

But what happens to the remaining data? Keeping the legacy system operational in a read-only format poses both financial burdens and technical risks. Sustaining the old system solely for reference purposes creates ongoing costs for hardware maintenance, software licenses, and support services.

The main difference between a patient data archive and a conversion is data volume.

A patient data archive includes most, if not all, of the data in its full integrity. This all-inclusive long-term storage and medical data archiving of patient data adheres to state and federal medical record retention regulations for protected health information (PHI).

If you need to store data for long-term retention, archiving is the best option. If you’re unsure to convert or archive, consult with us. We can help you assess your needs and recommend the best process for your data.

Key Resources



HIPAA-compliant storage of protected health information (PHI) and employee or business data from legacy software.



Legacy Data

The tool you need to develop a strategy and save time and money.



6 Benefits
of Archiving

Archiving everything from EMR data to ERP data can greatly benefit your entire healthcare organization.



Healthcare Data Management Software & Services | Harmony Healthcare IT

Contact us and meet with one of our healthcare data archiving specialists and discuss your system decommissioning project.

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