Developing a solid legacy data management strategy can help reduce the risk, labor burden and cost of maintaining out-of-production software applications in healthcare organizations.
First, identify the systems to be addressed as a part of the migration or archive project. This includes clinical, financial, HR, and ERP systems in both ambulatory and acute care settings.
Estimate maintenance costs, IT labor burden, and potential compliance penalties associated with systems. This will inform a budget and return on investment for the project.
Next, consider the decommissioning schedule based on go-live dates, accounts receivable wind-down schedules, system failure risks, and data conversion or abstraction plans.
Analyze all the data collected and distill it down into a Legacy Data Management Strategy, which will be used to guide your system decommissioning initiative.
Harmony Healthcare IT strives to get the project scope right up front to pave the way for a smooth implementation and avoid change orders. To do that, each source system will go through a data discovery process to help inform budgets and commitments.
Harmony Healthcare IT has put a standardized and repeatable data extraction, migration, and archival process in place so source data can be secured and stored with 100% integrity. Harmony Healthcare IT extracts discrete and summary data elements as well as images, migrating and organizing them into HealthData Archiver® or HealthData AR Manager® in such a way that the original environment is reflected.
An initial kick-off call will include demonstrating HealthData Archiver® for your whole team, aligning resources, setting expectations and reviewing high-level project timelines.
Data is mapped to the specification and HealthData Archiver® is configured within a validation environment. Your Project Manager will keep you informed on progress until the data is loaded.
HealthData Archiver® will launch, online training will be provided and product documentation reviewed. A transition to our support team and portal ensures all admins and users know how to contact us and access product information.
Work closely with our System Analysts and Implementation Specialists to identify necessary data requirements. Our team will establish access to your legacy system and begin extracting the data.
Once data is loaded, testing and validation begin with accuracy being checked by resources from both teams. When both parties are satisfied, preparation for deployment will begin.
Your dedicated, primary contact who focuses on clear communication, timelines, and general coordination. Acts as the liaison between your team and ours.
An executive-level contact who oversees and ensures project success.
A technical resource who establishes secure system access and manages data extraction and transfer.
Manages the team responsible for data transformation and mapping to HealthData Archiver®.
Focuses on defining requirements, configuring the system, performing data validation, and training new users on HealthData Archiver®.
Delivers PII for our team members so secure access to systems may be gained.
Receives updates and communicates them to your leadership team. Also assists with all communication and identification and scheduling of technical subject matter experts.
Serves as both a champion and escalation point for your Project Manager if any issues or concerns arise.
Helps establish connectivity to each source system.
Helps define and validate data specifications and HealthData Archiver® configuration.
Assists with training users of the archive.
Makes decisions around the types and amount of data to be migrated or archived.
Cultivating a long-term partnership.
It’s likely that other legacy systems within your organization will need to be decommissioned. Your account manager will assist with future system retirement by:
This will include:
Live helpdesk support from our team of technicians and medical retention specialists is always available to clients. Learn more about Client Support here.