Legacy Data Management Strategy
Reduce Costs, Risks, and Resources.
Our proven legacy data management strategies reduce risk, minimize labor demands, and significantly lower the cost of maintaining outdated applications — without compromising patient care or legal or regulatory requirements.
Our Process: At-A-Glance
The right partner makes all the difference at every stage of legacy data management. Harmony Healthcare IT helps organizations move from understanding their system landscape to executing a clear, cost‑effective path forward.
Conduct a System Inventory
Create a Financial Forecast
Prioritize Systems for Highest ROI
Develop a Plan for Success
Your Roadmap: From Start to Finish
- Identify the systems to be addressed as part of the migration or archive project.
- Include clinical, financial, HR, and ERP systems in both ambulatory and acute care settings.
- Estimate maintenance costs, IT labor burden, and potential compliance penalties associated with systems.
- This will inform a budget and return on investment for the project.
- Consider the decommissioning schedule based on go-live dates, A/R wind-down schedules, system failure risks, and data conversion or extraction plans.
- Analyze all the data collected and distill it down into a legacy data management strategy, including key migration initiatives, which will be used to guide your decommissioning initiatives in the short- and long-term.
Why Choose Harmony Healthcare IT?
500+ Clients
Including the largest integrated delivery networks and multi-state facilities.
KLAS Recognized
Top 3 data archiving vendor, recognized for success with high-complexity projects.
715+ Systems
Experience across hundreds of clinical, financial, and business systems.
HITRUST Certified
Adherence to the highest standards in data protection and security.
What Your Project Might Look Like
Every legacy data management project is unique, shaped by the systems, data, and goals of your organization. The phases below provide a high‑level overview of a typical engagement — your project plan will be tailored to meet your specific needs.
Kick Off
An initial kickoff call brings together your full project team to align on goals, scope, roles and success criteria for your migration and/or archiving initiative. During this phase, high‑level project timelines and next steps are reviewed to ensure everyone starts on the same page.
Access & Extract
You’ll work closely with Harmony Healthcare IT’s System Analysts and Implementation Specialists to identify required data elements. Our team establishes secure access to your legacy systems and begins extraction and migration according to defined requirements.
Map & Configure
Extracted data is mapped to approved specifications to support the intended outcome—migration, archiving, or both. The target environment is configured and prepared for testing, while your project manager provides regular updates as data is loaded and validated.
Validate & Approve
Once data is loaded, testing and validation begin, with both teams reviewing accuracy and completeness. After approval, final preparations for deployment are initiated.
Deploy & Close
The solution is deployed according to the agreed plan, supported by training and access to documentation. The project transitions smoothly to our support team and portal, ensuring administrators and users know how to access resources and receive ongoing assistance.
Designed for Scale and Ongoing Success
This phased approach is designed to be repeatable, creating a consistent framework that can be applied as additional legacy systems are prioritized. Over time, this repeatability builds efficiency, improves predictability, and simplifies ongoing data extraction, migration, and archival efforts.
FAQs
How does Harmony Healthcare IT help manage the complexity of legacy data projects?
Harmony Healthcare IT uses a proven, phased approach that guides organizations from system inventory through planning, migration, and archival. Each phase is clearly defined to reduce risk, set expectations, and ensure a predictable path forward.
What types of systems are included in a legacy data management strategy?
Legacy data management initiatives can include clinical, financial, HR, and ERP systems across both ambulatory and acute care settings. Identifying all relevant systems up front helps create an accurate roadmap for migration or archival.
How are costs and timelines estimated for each project?
Maintenance costs, IT labor burden, and potential compliance risks are analyzed during the financial forecasting phase to inform budget and return on investment. High‑level timelines are reviewed during kickoff and refined as the project progresses.
How does Harmony Healthcare IT ensure data accuracy and integrity throughout the project?
Data is mapped to approved specifications and validated by both teams to ensure accuracy and completeness before deployment. Harmony Healthcare IT follows a standardized extraction, configuration, and validation process to preserve data integrity from start to finish.
What happens after HealthData Archiver® is deployed?
Once HealthData Archiver® goes live, training and documentation are provided to support administrators and users. The project then transitions to Harmony Healthcare IT’s support team and portal for ongoing assistance and access to product resources.
