Efficient, Secure, Accessible.
ERP Data Archiving
Streamline operations and reduce costs with efficient, secure archiving of legacy ERP data. Our solution enhances data accessibility while ensuring compliance with requirements.
What Are the Key Benefits of ERP Archiving?
ERP system replacements, along with ERP transitions due to mergers and acquisitions and/or system modernization, often leave hospitals managing multiple redundant applications. ERP data archiving in healthcare migrates data from legacy systems into a comprehensive, secure archiving solution, delivering key benefits:
- Cut Costs — Eliminate licensing, maintenance, and infrastructure costs without disrupting operations.
- Bolster Security — Protect your organization by retiring outdated, unsupported applications that pose security risks.
- Increase Efficiency — Give authorized users instant, centralized access to historical ERP data across all legacy systems.
- Ensure Compliance — Meet audit and regulatory requirements with reliable, long-term access to archived data.
What Does the ERP Archival Process Entail?
Archiving involves migrating legacy ERP data from legacy applications into a secure, user-friendly browser-based platform: HealthData Archiver®.
Our highly experienced ERP migration and archiving team can support your organization at every step of this process. We recommend scheduling an initial consult with our team as soon as you begin to consider an ERP replacement or transition to ensure a streamlined approach.
What Types of ERP Data Can Be Archived?
Hospitals and health systems operate on diverse database platforms, each with unique complexities. Our team brings extensive experience migrating and archiving ERP data, such as HR, payroll, benefits, credentialing, workforce management, materials management, and supply chain.
An Effective ERP Archiving Solution…
Reduces maintenance costs and IT complexity.
Provides secure, controlled, audit-ready storage.
Enables efficient record access for all relevant users.
Protects data while meeting all regulatory requirements.
Ensures data retention for data that may not be migrated.
ERP Compliance and Retention Requirements
HealthData Platform™ helps ensure compliance with record retention requirements mandated by the IRS, Fair Labor Standards Act (FLSA), U.S. Equal Employment Opportunity Commission (EEOC), and various state-level agencies.
The platform also meets the following industry standards:
- HITRUST Certified & HIPAA Compliant
- End-to-End Encryption & Secure Transfer
- Role-Based Access & Audit Logging
HealthData Talks: Archiving Non-Patient-Centric Data
In this episode, Jim Hammer of Harmony Healthcare IT covers the archival of records at healthcare delivery organizations that are non-patient-centric.
Harmony’s ERP Archival Solution
With expertise in legacy record storage, Harmony Healthcare IT has migrated and archived ERP data from PeopleSoft, Lawson, SAP, and 715+ other software brands used in the healthcare market. Our archiving solution, HealthData Archiver®, stores legacy healthcare data in a centralized, secure, and user-friendly browser-based platform.
Why Choose Harmony:
- Unmatched Experience — More than 20 years specializing in data management for healthcare provider organizations.
- Demonstrated Success — Chosen by top healthcare organizations for their most challenging data management initiatives.
- Flexible & Adaptable — Solutions designed specifically for hospitals and health systems of all sizes.
- Extensive Platform Knowledge — Proficiency across 715+ software platforms, including ERP, EHR and revenue cycle systems.
- Full-Spectrum Data Capabilities — Handling financial, business, administrative, and clinical information.
FAQs
What is ERP archiving?
ERP health data archiving offers secure, permanent storage for legacy ERP information. The most effective solutions bring together scattered legacy datasets into unified storage, maintaining compliance with record retention standards while allowing end users to readily retrieve historical records via an intuitive interface or single sign-on capability.
Why does ERP archiving matter?
Health systems often operate multiple legacy applications, making ERP data archiving critical for streamlined data management and cost reduction. Migrating legacy data to an archive enables organizations to decommission previous systems—removing security risks and reducing maintenance, infrastructure, and personnel expenses.
Is ERP archival a secure process?
Yes. Our ETL Environment, HealthData Platform™, Data Center, and Workstations are HITRUST Certified and utilize stringent security measures. Extracted data transfers to the HealthData Platform™, where it’s protected with encryption that satisfies regulatory requirements, securing information throughout the entire process.
Access to view or modify specific records within HealthData Archiver® is restricted to authorized users, and detailed audit logging monitors all data access and modifications to maintain full accountability.
How is archived ERP data accessed if needed?
Archived data operates as a complement to your new system following an ERP replacement. Authorized users can access the archived system through Single Sign-On (where supported), which authenticates their credentials and launches the archive application. Users can then navigate the archived system to retrieve the historical data they need.
