Records Release Service
Secure, Compliant Records Release.
Outsource record release fulfillment for patients and employees – all with trusted security and compliance.
Managing Records Release Efficiently after M&A or Facility Closure
Common Pain Points:
- Mergers, aquisitions and closing facilities often create a need for a new solution for patient and employee release of information.
- Operational inefficiencies and resource challenges create hurdles for manually releasing records when requested.
- Risks due to inconsistent handling of PHI and security threats require a compliant solution.
Outsourced Records Release
Our Records Release service supports compliance with laws like HIPAA and the 21st Century Cures Act by providing a secure and controlled way to fulfill record requests to patients and employees.
Why It’s Essential:
- Risk Management: Minimizes risk by adhering to standards like HIPAA and reducing data breach risks.
- Continuity of Care: Ensures continuity of care by providing authorized access to accurate, up-to-date records.
- Operational Efficiency: Reduces staff requirements by outsourcing this necessary operation.
How HealthData Platform™ Solves These Challenges
- Streamlined Data Management: Retains legacy patient and employee records in a secure, consolidated archive.
- User Interface: Provides a web landing page for requestors to learn about the Records Release process and submit requests.
- Release of Information (ROI) Processing: Ensures the HIPAA-compliant processing of all record release requests for patients and employees, safeguarding sensitive data.
How Our Records Release Service Works
While each hospital or medical practice closure, merger, and/or acquisition situation is unique–generally, medical and employee Records Release services may include:
- Extracting data from legacy clinical, financial, and administrative systems.
- Storing discrete data in an active archive that includes release of information workflows.
- Creating a web landing page for requestors.
- Releasing records securely to patients, employers, or authorized third parties.
- Maintaining an auditable trail of all requests, dated and time-stamped.
Why Choose Harmony Healthcare IT for Records Release?
Our streamlined processes improve operational efficiency, reducing workload while ensuring compliance. We prioritize security with end-to-end encryption, audit trails, and HITRUST certification. Backed by experience with 700+ clinical and financial software brands, we deliver seamless, reliable record management.
Why Records Release Processes Matter
Fast, compliant records release improves patient satisfaction and reduces operational and legal risk.
Post-closure, HIPAA requires six years of record retention—but some states and cases extend this to 20+ years. Future release of information may be needed for:
- Insurance Audits
- Legal Inquiries
- Ongoing Patient Care
- Employment Verification
- Workers’ Compensation Claims
Key Resources
Discover the benefits of Outsourced Records Release in M&A and closure.
