With nearly two decades of healthcare expertise, we’ve empowered hundreds of customers—from solo practices to the largest health systems—to migrate their data with precision, ensuring clinical continuity and compliance. Our specialized solutions deliver results you can trust.

• Experience & Expertise: Since 2006, we’ve focused solely on healthcare, trusted to deliver precise migrations for top health systems and hospitals. Some highlights:
  • Supported one of the largest simultaneous Epic migrations for an 11-hospital network.
  • Center of Excellence with Oracle Cerner – migrated over a petabyte of Cerner data across 700+ systems.
  • Supported migrations to Epic, Oracle Health (Cerner), Altera, Veradigm (Allscripts), athena and others.

• Comprehensive Support: From initial data extraction and mapping to post-go-live catch-up loads, we deliver comprehensive, end-to-end migration solutions. For data that isn’t converted into the new system, we provide secure archiving to ensure long-term, integrated retention and access.
• Advanced Technology: Our unique tools automate processes, reduce errors, and ensure interoperability, saving time and resources.
  • AutoQA process performs over 25 automated quality checks on high-value, data-rich records to validate data integrity and formatting.
  • Online data visualization and bi-directional communication processes to streamline mapping and validation.
  • Comprehensive ETL platform that translates data to required destination system formats (i.e. flat file, CCD, HL7, FHIR).
• Vendor-Neutral Flexibility: We can successfully migrate data from any EHR in your inventory. Our solutions support any system, ensuring seamless transitions (e.g., Oracle Cerner to Epic), unlike proprietary EHR vendor tools.

• Tailored Solutions: Flexible pricing and a dedicated team align with your EHR’s requirements, optimizing costs while ensuring smooth transitions.
• Secure & Compliant: HITRUST Certified environment, reflecting our alignment with leading security and privacy frameworks. A comprehensive set of controls ensure data is protected throughout its lifecycle—from intake to archival and beyond.

At a high level, our EMR data migration and conversion services include:

Preparation

Planning begins with your target go-live date, working backward to create a detailed timeline for all data pulls. Our structured discovery methodology, involving expert collaboration, forms, and technical assessments, ensures a deep understanding of your source systems. Certified analysts then precisely scope record conversion, aligning with stakeholder needs while mastering destination system ingestion specifications. We partner closely with your teams to map data, validate pathways, and ensure readiness for testing. Clear goals and expectations (i.e. risk mitigation, resource allocation, budget) are established early, and supported by agreements for full accountability and transparency.

Data Extraction

Access to the source data is obtained through direct extraction methods for on-premises data or via direct coordination with vendors if they are hosting it. Our proven process includes pre-extraction validation, automated transformation pipelines, data modeling and mapping, and seamless vendor coordination to ensure all data—regardless of source system complexity or hosting model— is accurately prepared for downstream ingestion, validation, and archival.

Data Analysis and Modeling

Through a comprehensive assessment of your source data’s structure, relationships, and clinical relevance, we identify inconsistencies, deprecated code sets, and duplicate records. We meticulously analyze your source system’s schema and metadata, mapping relational dependencies and custom fields, then compare it to the destination EHR’s data model (e.g., Epic’s Bridges or Caboodle) to determine transformation requirements. Finally, we prepare the data by normalizing value sets, mapping fields, and applying business rules, ensuring seamless alignment with your new system’s ingestion protocols and workflows.

Data Testing & Validation

Our structured, technology-enabled approach ensures accuracy, completeness and alignment with your new system, starting with field-level comparisons and representative record samples. We offer meaningful support, guiding review sessions and resolving anomalies in real time. Data is continuously fed into HealthData Archiver^®, allowing early preview and interaction with legacy records to identify issues before production. HealthData Archiver^® integrates with our proprietary AutoQA platform, performing over 25 automated quality checks to significantly reduce manual effort and accelerate timelines. Through iterative testing, we determine data suitability for migration, identify remediation needs, and estimate load times to inform your go-live planning.

Data Ingestion

Our team not only extracts and models legacy data but also delivers it in a format fully compatible with your destination EHR’s ingestion requirements. We support a wide range of industry-standard delivery formats (e.g., CCDA/CCD, CSV, XML, HL7, Flat File, FHIR) and ensure data is properly normalized, mapped, and packaged for seamless ingestion. By combining certified expertise, flexible delivery formats, and real-time archive integration, we make sure your legacy data is not just migrated, but becomes actionable, accessible, and interoperable within your new system.