Automating Data Migration with Artificial Intelligence Saves Time and Supports Clinical Decision-Making


Harmony Healthcare IT and DrFirst have partnered to improve EHR data migration by reducing manual entry and errors, easing clinician burnout, and improving patient outcomes. The strategic offering, SmartProcessor, utilizes artificial intelligence and machine learning to automate the process of migrating structured data from one EHR to another, resulting in complete, clean, and consumable clinical data. This solution addresses data fidelity and interoperability issues, ensuring seamless information-sharing and informed decision-making. Harmony Healthcare IT and DrFirst will host a webinar on the importance of SmartProcessor in clinical data migration.

Smarter Data Migrations

Harmony Healthcare IT and DrFirst Come Together to Improve EHR Data Migration by Reducing Manual Entry and Errors While Easing Clinician Burnout and Improving Patient Outcomes

Healthcare providers rely on accurate information in electronic health record (EHR) systems so that medication data can trigger automatic safety alerts for potential allergy and drug interactions during prescribing and transitions of patient care. However, that data can be compromised when migrating it from one EHR to another due to varying terminology, disparities in formulary service vendors, imperfect interoperability standards, and inconsistent use of national drug codes. Now, a strategic offering between Harmony Healthcare IT, a data management firm that moves and stores patient records, and health technology pioneer DrFirst employs artificial intelligence (AI) and machine learning (ML) to automate the process of migrating structured data from one EHR to another to inform clinical decision-making.

“Manual data entry is typically required after a clinical data migration because each EHR has varying schemas for storing structured information,” said James Hammer, PMP, Senior Vice President at Harmony Healthcare IT. “Our relationship with DrFirst will apply proven AI and ML to greatly reduce manual intervention. The solution automates the crosswalk of disparate structured fields and converts descriptive text to codified data at a high success rate. This will save our clients time and result in more satisfied clinicians who count on the integrity of migrated data to provide quality care.”

SmartProcessor, part of DrFirst’s award-winning SmartSuite solutions, uses AI and ML to solve data fidelity and interoperability issues between various systems and formats, resulting in complete, clean, and consumable clinical data for the receiving system and end users. The patented AI engine normalizes drug names and prescription instructions (known as “sigs”) into consistent terms while processing “free text” so it prepopulates into discrete fields within the EHR.

“Without SmartProcessor in place, clinical staff often spend hours gathering information to manually enter into their EHR, which contributes to burnout and staff retention issues, and can introduce keystroke errors,” said G. Cameron Deemer, president of DrFirst. “These are two critical issues, as clinician burnout has increased sharply since the pandemic, and a keystroke error of one decimal point for a medication could cause tremendous harm in some cases.”

Working with healthcare delivery organizations of all sizes, including many of the largest integrated delivery networks in the U.S. and Canada, Harmony Healthcare IT has worked with DrFirst to reduce the amount of manual cleansing and mapping work required in a data migration for its clients. Additionally, as the 21st Century Cures Act calls for greater interoperability and the healthcare industry continues to transition to a value-based care model, the DrFirst solution “readies” data to move meaningfully from disparate sources to a target EHR for more seamless information-sharing and more informed decision-making.

To educate provider organizations on clinical data migration and the critical role SmartProcessor plays in the process, Harmony Healthcare IT and DrFirst will host a webinar entitled “Creating a Better EHR Go-Live for Your Clinicians” on July 20, 2022, at 1:00 p.m. ET. Registration for the event is available on the Harmony Healthcare IT webinar page.

About Harmony Healthcare IT

Harmony Healthcare IT is a data management firm that moves and stores patient, employee, and business records for healthcare organizations. To strengthen care delivery and improve lives, vital information is preserved and managed in a way that keeps it accessible, usable, interoperable, secure, and compliant. Since 2006, the company’s US-based team of experts has worked with over 500 unique clinical, financial, and administrative software brands used in U.S. and Canadian healthcare delivery organizations. Harmony Healthcare IT has been consistently ranked as the #1 data extraction, migration, and archival healthcare IT company according to Black Book Market Research for three years (2019-2021) as well as ranked #1 in the 2020 Best in KLAS Software & Services Report as a Category Leader in Data Archiving. For more information about Harmony Healthcare IT, visit:

About DrFirst

Since 2000, DrFirst has pioneered healthcare technology solutions and consulting services that securely connect people at touchpoints of care to improve patient outcomes. We create unconventional solutions that solve care collaboration, medication management, price transparency, and adherence challenges faced in healthcare. We unite the Healthiverse—the interconnected healthcare universe—by providing our clients with real-time access to the information they need, exactly when and how they need it, so patients get the best care possible. DrFirst solutions are used by nearly 325,000 healthcare professionals, including more than 220,000 prescribers, 70,000 pharmacies, 290 HIS/EHRs, and 1,500 hospitals in the U.S. and Canada. To learn more, visit and follow @DrFirst.


Jun 23 2022

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